Stop 'Eating' Change Orders. Start Getting Paid For Every Ounce of Work.
The Instant Change Order Engine turns frustrated field notes into signed, billable orders in seconds. This is how you reclaim thousands in lost revenue on every single project, starting today.
See How It Works in 90 SecondsThe Usual Leaks Sinking Your Profit Margin
"I'll Remember It"
On-site verbal agreements are forgotten. Illegible notes on scraps of wood are lost. This isn't just an oversight; it's a direct transfer of cash from your pocket to your client's.
The "He Said, She Said" Battle
Without a timestamped, digitally signed approval, every change order is your word against theirs. This creates friction, delays payments, and costs you hours in stressful, non-billable arguments.
Accounting Nightmares
Your bookkeeper chases you for paperwork that doesn't exist. Final job profitability is a guess, not a science. You're flying blind, unable to see which jobs truly make you money.
The Friction-Free Solution
Imagine a world where every single change is captured, priced, approved, and logged to accounting before your tech even leaves the site. That world is now a reality.
From Voice Memo to Paid Invoice: How It Works
This isn’t just an app; it’s a seamless, end-to-end revenue capture system. There are four simple steps between you and 100% profitability on extras.
1. Capture & Transcribe
Your field tech speaks into their phone: "Client wants to add three recessed lights in the kitchen." Our AI transcribes it perfectly.
2. Price & Propose
The system instantly pulls pricing from your pre-loaded price book, generates a clear line-item change order, and calculates the new total.
3. Sign & Approve
The change order is texted or emailed to the client on the spot. They review and e-sign on their own phone in seconds. You get an indisputable, time-stamped record.
4. Sync & Bill
The moment it's signed, the approved change order is automatically synced to the project file and pushed to QuickBooks. No paperwork. No chasing. No forgetting.
Success Story: A System Built for the Field
Client: A Premier Custom Home Builder in South Florida
The Challenge:
Like many in their field, the firm was consistently losing 5-8% of total project revenue to disputed or forgotten change orders. For them, this represented over six figures in annual lost profit due to manual processes and a lack of real-time documentation.
The SmartPBC Solution:
We implemented the Instant Change Order Engine across their team of project managers. The system was configured with their specific pricing and integrated into their existing accounting workflow. The team was fully operational in a single afternoon.
The Results:
Within the first 60 days, the firm captured an additional $18,500+ in fully-approved change order revenue that their controller confirmed would have otherwise been lost to handshake deals and forgotten notes.
More importantly, client disputes over final invoices dropped to zero, improving cash flow and eliminating hours of stressful, non-billable administrative work.
*This is a representative case study based on aggregated results from clients in the construction and renovation sector. Names and specific figures have been changed to protect client privacy.
The SmartPBC Way vs. The Old Way
Ironclad Proof
Instead of relying on memory, you have a digital, legally-binding paper trail for every single change.
Immediate Cash Flow
Instead of waiting until the end of the job to bill for extras, the revenue is secured and logged the moment the decision is made.
Professional Trust
Instead of creating friction with surprise costs, you present a transparent, professional process that builds client confidence.
True Profit Insight
Instead of guessing at job profitability, you have real-time data to know exactly where you stand, on every project.
See What You're Owed.
In a brief, confidential call, we'll help you map your current process and estimate the exact amount of revenue you could be reclaiming each month. No pressure. Just a clear, data-driven number.
Get My Revenue Recovery Estimate