Stop Guessing. Start Capturing Every Billable Minute.
The Intelligent Timekeeper eliminates revenue leakage from inaccurate time tracking. Our system passively monitors digital activity and drafts detailed time entries, helping you reclaim up to 15% in lost billable hours.
See The System in ActionThe Three Leaks in Every Timesheet
The "Guesswork" Tax
Attorneys reconstruct their day from memory, leading to conservative, rounded-down time entries. Every forgotten 6-minute phone call is lost revenue, compounding across the entire firm.
Uncaptured Billables
Quick research, a critical email reply, reviewing a document—these small but valuable tasks often go unrecorded, yet they represent legitimate, billable work that clients expect and value.
Client Scrutiny & Write-Downs
Vague time entries invite client questioning and lead to defensive write-downs. Lack of detail erodes trust and forces you to justify the value you've already provided.
Ethical & Effortless Capture
Imagine a system that provides a perfect, detailed memory of every billable activity, allowing for the creation of accurate, defensible, and ethically sound invoices.
From Digital Activity to Draft Entry: The AI Workflow
The Intelligent Timekeeper acts as a perfect digital paralegal, observing activity and preparing detailed entries for final attorney review. It doesn’t bill; it informs.
1. Passive Monitoring
The system passively observes digital activity relevant to client matters—emails sent and received, documents edited, time spent in specific case files, and calendar events.
2. Contextual Understanding
Our AI reads the content and context. It knows an email to a client about case strategy is different from a scheduling email, and it notes the distinction.
3. Intelligent Draft Creation
At the end of the day, the system presents each attorney with a detailed draft timesheet, complete with suggested descriptions and durations for each activity.
4. Review & LPMS Sync
The attorney reviews, edits, and approves the draft entries with a single click. The approved timesheet is then synced directly to your Legal Practice Management Software (LPMS).
Success Story: A System Built for Profitability
Client: A Boutique Litigation Firm in South Florida
The Challenge:
The firm suspected significant revenue leakage due to inconsistent timekeeping practices among their 12 attorneys, but they lacked the data to quantify it or a system to enforce it without micromanagement.
The SmartPBC Solution:
We deployed the Intelligent Timekeeper across the firm. The system was configured to identify their client matter numbers and integrate seamlessly with their existing practice management software.
The Results:
In the first billing cycle, the firm saw an average increase of 12% in captured billable hours across all attorneys. The detailed, AI-generated descriptions led to a 50% reduction in client invoice inquiries and zero write-downs for the month.
*This is a representative case study based on aggregated results from clients in the legal sector. Names and specific figures have been changed to protect client privacy.
The SmartPBC Way vs. The Old Way
Defensible Accuracy
Instead of relying on memory, you have a detailed, data-driven log of all billable activity to create precise and defensible invoices.
Effortless Capture
Instead of manual timers and end-of-day guesswork, billable time is captured passively and automatically, freeing attorneys to focus on casework.
Increased Profitability
Instead of letting small tasks go unbilled, you capture the full scope of your work, directly boosting your firm's revenue and profitability.
Enhanced Client Trust
Instead of vague entries, you provide transparent, detailed invoices that demonstrate value and build lasting client confidence.
Discover Your Firm's Hidden Revenue.
A brief, confidential assessment can reveal the potential revenue you're currently leaving on the table. Let us provide a data-driven analysis of your potential ROI.
Schedule My Revenue Recovery Analysis